Posting Details

Job Posting Information

Posting Number

PG193804SP

Posting Details

Job Posting Information

Posting Number

PG193804SP

Internal Recruitment

No

Working Title

Special Projects Coordinator

Anticipated Hiring Range

Commensurate with experience

Work Schedule

Monday - Friday; 8:00am-5:00pm with nights and weekends as needed.

Job Location

Raleigh, NC

Department

Athletic Administration

About the Department

The mission of the NC State Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.

Essential Job Duties

This position is responsible for assisting the Office of the Director of Athletics with

identified special projects to help support the mission and vision of the Department. The Special Projects Coordinator will report to the Athletic Directors Executive Assistant with oversight from the Chief of Staff to help identify the priorities and the scope of projects.

Job Responsibilities

Manage special projects as requested by the Director of Athletics and/or Chief of Staff.

Assist the Executive Assistant in the coordination of internal and external meetings and speaking engagements on behalf of the Director of Athletics.

Prepare research and meeting materials as requested for the Director of Athletics and Executive Staff.

Attend meetings as athletics representative as requested.

Provide comprehensive program support and project management for the Executive Leadership team.

Serve as the first point of contact for coaches, staff, and visitors during regular business hours and as requested, including but not limited to: answering the phone line for the Department, providing customer service to guests, visitor parking, ordering supplies, reconciling purchasing cards, arranging travel, planning special events, and assisting with special projects, as requested and assigned.

Perform ad-hoc analysis to address specific business questions and produce actionable insights.

Build and manage dashboards to support overall business operations and provide clear insight into historical, current and projected performance as requested.

Initiate financial reporting actions (P-Card reconciliation, travel reimbursement, team travel, official visit forms, etc.) in coordination with the Athletic Business Office.

Enter, upload documents, and maintain information in various athletics software databases (e.g., TeamWorks,

ARMS

, and

NCAA

) as requested.

Prepare memos, meeting minutes, and other correspondence, as requested.

Other duties may be assigned.

Other Responsibilities

Other duties as assigned.

Qualifications

| Minimum Experience/Education |
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions. | | Other Required Qualifications |
- Proficiency with Microsoft Office and Google product suites. Advanced in Excel and/or Google Sheets. - Strong proficiency working with large volumes of disparate information and the ability to query, transform and integrate information from multiple sources. - High energy and flexibility to manage diverse responsibilities and multiple tasks in a fast-paced rapidly changing environment. - Demonstrated experience anticipating the needs of executive-level staff and ensuring priorities and logistics are met. - Demonstrated ability to manage multiple activities in a deadline oriented environment; highly organized, flexible and rigorous attention to detail. - Sound judgment, maturity, and the ability to handle sensitive information with discretion and poise. - Excellent writing skills: the ability to draft and edit high-quality written materials and correspondence. - Excellent interpersonal skills: the ability to interact with diverse and multiple internal and external constituents.

| | Preferred Qualifications |
Prior experience working in or participating in collegiate athletics.

| | Required License or Certification |
n/a | | Valid NC Driver's License required | No | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 01/23/2024 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 01/30/2024 | | Notice to Applicants |
Please note that the work history on your resume, must also be included in your application. | | Special Instructions |
Please be prepared to attach resume, cover letter and contact information for 3 professional references. |

Position Details

| Position Number | 00109420 | | Position Type | SHRA | | Position Classification Band Title | University Program Specialist | | Position Classification Band Level | Journey | | Position Classification Salary Range | $31,888 - $80,223 | | Salary Grade Equivalency | GN11 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.0 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | n/a | | Department Id | 104001 - Athletics-Director and Staff | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Do you have a Bachelor's degree and one year of experience related to the area of assignment; OR an equivalent combination of training and experience?

   • Yes
   • No

4. * Please describe your experience using Microsoft Office (Word, Excel, Powerpoint, etc.) and Google Applications (Drive, Docs, Sheets, Forms, Calendar, etc.). Also indicate whether your experience is in a professional environment or personal use.

(Open Ended Question)

1. * The NCAA requires disclosure of certain relationships between potential employees and student athletes and their families as well as recruits and their families. Please check if you are any of the following:

   • A parent/legal guardian of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A relative of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A high school/ college coach who works with football or basketball (men’s or women’s).
   • A strength coach or personal trainer who works with a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • None of the above.

2. * If you checked any of the boxes above (except, None of the above box), please provide details below.

(Open Ended Question)

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents